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More about the Audiovisual Centre

• Front Office

  The Front Office of the Audiovisual Centre is the first point of contact for all your audiovisual needs. Whether you need help using audiovisual resources in the classrooms, have questions about renting equipment, are looking for support for academic ceremony events, or need advice and assistance with video productions, our Front Office can help you with everything related to audiovisual resources.

  Our Front Office acts as the ‘first point of contact’ of the Audiovisual Centre. We are physically present from Monday to Friday, from 08:30 to 17:00, in HG-KC01. You can also reach us by e-mail at frontoffice.avc@vu.nl or by phone on 020 598 5777 (option 2). We ensure that your requests are forwarded to the right team within the Audiovisual Centre, so that you are always helped quickly and efficiently.

  The Front Office is also responsible for the planning and administration of audiovisual requests. We provide the technician for the Audiovisual Centre and take care of the issue of rented equipment, such as microphones, sound sets, presentation displays and other audiovisual resources. In addition, we offer support and advice on the equipment present in the various rooms and we help you with the application of new AV systems for your specific needs.

  Whether it concerns planning an event, arranging audiovisual equipment for an academic ceremony, or supporting video productions, the Front Office is there to advise you and ensure that everything runs smoothly. We not only offer technical support but are also happy to think along with you about the best solutions for your specific audiovisual needs.

  Feel free to contact us with any questions or requests. The Front Office is ready to help you and ensure flawless execution of your audiovisual request!

• Service and Support

  The Service and Support team provides advice and offers technical support for the use of AV resources in education and education-related events, and takes care of the rental of audiovisual equipment. Examples of rentable equipment are wireless microphones, video cameras, presentation displays and sound sets. To request rental, you can use the form provided at the top of this page.

  In addition, we provide support and solutions with audiovisual resources during education. Education is one of the most important parts of the VU, and we ensure that any problems are solved quickly. For any questions, you can contact us during opening hours by phone through Servicedesk FCO.

  When applying for a rental, it is important that all information is filled in completely, and that the application is submitted at least one week in advance, due to availability of equipment and employees. In addition, equipment may only be rented for use on the VU campus. Small equipment can be collected from the AVC during opening hours, or delivered to security in the Main Building outside opening hours. Major equipment is brought, installed and collected, these costs include the rental price. Finally, it is sometimes necessary to charge an hourly wage for operation by an AV technician for equipment.

• Video Productions

  We create video productions on request for education at the VU. This includes recording and posting lectures and knowledge clips online, recording education-related events and custom productions such as promotional films and animations. This service is provided on request. Thanks to our expertise, we can create the perfect picture in dozens of different situations, from start to finish.

  We offer various standard types of video recordings, such as knowledge clips, impression films and green screen videos, but also customization for specific situations. In addition, we work with various products developed in-house to provide you with the best possible service. Examples include virtually linked room (forwarding audio and video to another room), seminars (interactive events and more for online use), and a professional video recording studio. Here we work with various 4K quality cameras, light, backgrounds, autocue facilities and more. Animations and special effects are also part of our capabilities.

  As you can read, the possibilities are endless, but do not hesitate: we are always ready to provide technical advice. Please contact us to see what best suits your needs.

• Events

  Our Events team offers audiovisual advice, design and support, for example for events or academic ceremonies. We work closely with Events for large and/or complex events. The AVC Events provides professional support and audiovisual resources, including the necessary technicians and operators, while C&M Events takes care of the overall coordination of the event. For academic ceremonies, such as a promotion or inaugural lecture, we work together with Bureau Pedel. The beadle takes care of the overall coordination, and the AVC offers technical advice and implementation, for example when operating the audiovisual resources.

  If you have any content-related AV questions regarding an event, you can contact the Front Office AVC using the contact methods at the bottom of this page. For support at large-scale events you should contact C&M Events (events@vu.nl) and for academic ceremonies you should contact Bureau Pedel (pedel@vu.nl).

  Our technical support is based on availability, for this you are requested to contact the relevant departments early in the event of major events. Depending on the size of the event, the application must be submitted to the Audiovisual Centre at least 4 to 12 weeks prior to the event. The minimum application time can be requested via Events or Bureau Pedel.

• Technical Service

  Our Technical Service provides educational, meeting and event rooms with audiovisual equipment. For example, various 'standard' set-ups are produced for both physical and hybrid situations, in addition to providing customization. Examples are the Auditorium, rooms in the NU-building and more. By providing customized solutions from the Technical Service, we can deliver an arrangement according to your wishes in every room, taking into account the wishes of the client at all times.

  We also offer options for placing and installing AV systems. You can state your wishes using the form provided at the top of this page, after which the Technical Service of AVC will contact you with the various options.

• Indicative list of rates

  You can get an indication of our costs with the list below, but you can also contact us for a cost indication specifically for your assignment. The mentioned information applies to VU employees, faculties and services of the VU. External parties must at all times contact Communication & Marketing (depending on the request, contact VU events, internal communication, design studio, team digital or Ad Valvas). All prices are calculated per day of use. Equipment must be collected and returned by the customer unless stated otherwise.

  Sound set
  Wireless speaker with AUX connection and Bluetooth (up to 40 people)	€ 35,-
  Sound set up to 75 people	€ 175,- including installation and pick-up
  Sound set up to 150 people (support mandatory)	€ 275,- including installation and pick-up
  Sound set up to 300 people (support mandatory)	€ 350,- including installation and pick-up
  Microphones and audio (price per use/item)
  Wired microphone (with or without) on/off switch	€&²Ô²ú²õ±è;10,-
  Wireless catchbox microphone	€&²Ô²ú²õ±è;35,-
  Wireless handheld microphone	€&²Ô²ú²õ±è;35,-
  Wireless headset microphone	€&²Ô²ú²õ±è;35,-
  Microphone stand	€&²Ô²ú²õ±è;5,-
  Speakerphone with USB and Bluetooth	€&²Ô²ú²õ±è;15,-
  Sound recorder with XLR connection and SD card	€&²Ô²ú²õ±è;20,-
  Discussion set with up to 10 microphones	€&²Ô²ú²õ±è;100,-
  Presentation Displays
  50 inch without PC, rotatable	€ 125,- including installation and pick-up
  65 inch without PC and webcam	€ 150,- including installation and pick-up
  65 inch with PC and webcam, touchscreen	€ 200,- including installation and pick-up
  84 inch with PC and webcam	€ 225,- including installation and pick-up
  84 inch Mentimeter-display	€ 175,- including installation and pick-up
  Video Cameras
  Webcam with stand	€&²Ô²ú²õ±è;20,-
  Camcorder camera including stand	€&²Ô²ú²õ±è;20,-
  Professional Full HD camera with microphone	€&²Ô²ú²õ±è;75,-
  Lights
  LED light set of 6 lights	€ 250,- including installation and pick-up
  LED light set of 12 lights	€ 450,- including installation and pick-up
  Video Productions
  Intake interview (including cost indication)	free and without obligation
  Knowledge clip - Green screen Lite	from € 390,- including support
  Knowledge clip - Green screen Medium	from â‚¬ 750,- including support
  Knowledge clip - Green screen XL	from â‚¬ 1430,- including support
  Powerlecture in studio (max. 30 minutes)	from â‚¬ 300,- including support
  Impression film, event with 2 camera's	from â‚¬ 1850,- including support
  Weblecture - standard (< 2 hours)	from â‚¬ 180,- including support
  Weblecture - lang (> 2 uur)	from â‚¬ 305,- including support
  Weblecture - standard evening (< 2 hours after 17:00)	from â‚¬ 225,- including support
  Videoregistration promotion/oration	from â‚¬ 330,- including support
  Support
  Monday to Friday between 07:00 and 20:00	€ 65,- per hour
  Monday to Friday after 20:00 to 07:00 and Saturdays	€ 78,- per hour
  Sundays and holidays	€ 91,- per hour

• Terms and Conditions

  Last updated: 18-08-2025

  1. Target audience
     Our services are intended for staff, faculties, and departments within the VU. Are you an external party? Then your request goes through Communication & Marketing. Costs are always charged on. Equipment is rented per day, and support is billed based on the agreed arrangements (quotation, request, or confirmation).
  2. Prices
     Prices are determined based on your request, quotation, or confirmation. We include an estimate of personnel costs. These costs, as well as the use of materials, may still be adjusted during or after the rental period. All prices are excluding VAT (for internal VU requests we do not charge VAT).
  3. Delivery and use
     Small items can be picked up and returned at our service desk in HG-KC01 (see opening hours at the bottom of the page). Not possible because we’re closed? Then simply return them to security in the main building (HG-KC04). Larger equipment is delivered and installed by arrangement. Some equipment can only be rented with operation by a staff member. In such cases, personnel costs are also charged. Equipment is only allowed to be used on the VU Campus.
  4. Installation and warranty
     In principle, you are responsible for the use and installation of the rented equipment. Do we agree that we (partly) handle this? Then we’ll schedule it together. If something doesn’t work or breaks, report it immediately, preferably during the rental period. The warranty applies as provided by the supplier to us.
  5. Mediamanagement
     Bring your own files – presentations, videos, or audio fragments, preferably on a USB stick. The AVC is neither the owner nor responsible for any images produced. If we are recording, you will receive a download link afterward to easily download your material.
  6. Administrative requirements
     Every request requires a valid cost center. Without one, we cannot process your request. Not sure which one to fill in? No worries: your manager or controller can help you with this.
     

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